Accounts Payable/Accounts Receivable Associate

PURPOSE

The Accounts Payable/Accounts Receivable Associate reports to the Accounting and Operations Manager. Under the guidance of the Manager, the position supports the Management team with timely and accurate accounting and financial reporting. The job function includes, but not limited to: account payable, account receivable, cash application, and collections. The position assists with internal controls maintained at the facility level; and helps ensure all reporting requirements determined by head office and all financial compliance requirements are met.

RESPONSIBILITIES

AP

• Process invoices for payment and ensures coding to the proper general ledger accounts
• Match all invoices to purchase orders to verify receipt of goods and correct price
• Ensures relevant non-purchase order related invoices are preapproved for payment
• Perform weekly check run and initiate wire payments
• Reconcile monthly vendor statements in a timely manner for external and intercompany counterparties and resolve outstanding debit balances
• Research and resolve inquiries from external vendors and intercompany counterparties, including investigation of disputes
• Provide input, support, and research for AP related projects
• Complete and maintain associated records, documents, and procedures

AR / Cash Application

• Prepare daily deposits and record incoming checks, credit card, including credit card processing, and electronic payments into system
• Record outgoing wire/ACH payments, and cashed AP checks to proper account
• Record daily bank transactions and reconcile bank balance to general ledger
• Monthly reconciliation of bank statement and resolve variances before month end close
• Responsible for the timely collection of monies due by contacting customers, research and document conditions of non-payment; resolve conflicts to help expedite payment
• Research and resolve inquiries from external customers and intercompany counterparties, including overpayments and/or unapplied receipts in a timely manner
• Send monthly customer statements
• Reconcile customer accounts between intercompany counterparties

COMPETENCIES (Behavioural & Technical Skills)

• Working knowledge of GAAP principles
• Solid understanding of Accounts Payable/Accounts Receivable Processes
• Excellent aptitude with figures (general ledger, expenses, etc.)
• Team player, willing to learn, and flexible
• Excellent organization and time management skills with the ability to handle multiple tasks

simultaneously

• Excellent problem-solving skills, with the ability to focus on process improvement
• General knowledge of data management tools such as Microsoft Excel
• Ability to learn new systems
• Effective communication skills - both written and verbal

EDUCATION AND/OR EXPERIENCE

• Bachelor's Degree in Accounting or Finance
• 5+ years general accounting and bookkeeping experience

Current Openings for Accounts Payable/Accounts Receivable Associate Jobs at Healthcare Components Group